Real Estate Assistant

Department: Executive

Job type: Full-time

Type of position: Salary


Responsibilities and duties

  • Understanding and knowledge on how to fill out CAR forms
  • Understanding on how to use all functions of The MLS
  • Scheduling and maintaining a very well organized schedule for Broker and company meetings
  • Starting and completing marketing materials/designs with directions from broker
  • Shadowing phone calls and taking notes
  • Keeping calendars up to date
  • Keeping social media posts current with daily activity
  • Errands and delivery of promotional items
  • Creating and handling Docusign contracts
  • Proofread: Correct spelling, grammatical, and layout errors
  • Coordinate and assist with collecting, aggregating, and preparing data
  • Update listings on the MLS and other platforms
  • Hold open houses, showings and broker meetings
  • Keep clients, broker team members, and administrative staff up to date on the status of deliverable, deadlines and upcoming meetings
  • Track all agreements and deals
  • Maintain and update listings/bios on websites
  • Ability to work under pressure


  • Must pass a criminal background screening
  • The MLS knowledge
  • CAR knowledge
  • Excellent grammar, email, and verbal skills
  • Strong understanding of the real estate market
  • Proficient with Google Drive
  • Technologically savvy: Ability to learn new programs quickly and troubleshoot common issues
  • General understanding of CRM Software platforms
  • Must be able to communicate with management and co-workers in an effective manner
  • Must be a good listener, detail-oriented, a problem solver, reliable, deadline-driven, dependable, and on time
  • Committed to standards of the highest professionalism and ethics
  • Thrives in a collaborative environment


  • Personal assistant experience
  • Real estate experience min 1 year

Benefits: Health Insurance (after probationary period)

Schedule: 8 hour shift

Times: 9AM – 6PM

Supp pay: Bonus pay

Experience: Administrative assistant: min 1 year

License: Driver’s License (Required)

Certificate: California Real Estate License (preferred)

Work location: Beverly Hills